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Fellowship Program Coordinator

Position: Fellowship Program Coordinator
Reports to: Yecelica Valdivia, Community Impact Program Manager
Location: Work from home and hybrid schedule (Must live in Greater Seattle Area by date of hire)
Position type: full-time exempt
Salary:  $50,700 – $63,200/year
Benefits: 23 days paid time off, 11 paid holidays, flexible, family-friendly schedule, medical (zero-deductible HMO and PPO options), retirement, dental, short- and long-term disability, life, and AD&D insurance, with RVC covering over 90% of the costs of the insurance package. Transit Orca card available as well. 
Start date: October 1, 2021

About RVC

RVC strengthens the power of Black, Indigenous, and people of color  in order to create a more equitable society through capacity-building, leadership development, and operations support. We accomplish this through our core programs and services as well as through leading partnerships with community members and organizations of color. These members and organizations provide support services tailored to the strengths and needs of the communities they serve. For this reason, people of color are encouraged to apply to our job postings.

About the Fellowship Team

Our team is in a creative moment, exploring alternative structures and roles for our work. We’re moving to a flatter team structure with an emphasis, not on titles but lead and team responsibilities. We aim to move as a highly collaborative, peer supervised, and self-accountable team whose work is deeply rooted in RVC’s Four Leadership Principles. Through leadership development and capacity building, we center the experiences and agency of BIPOC communities to build a more vibrant, interconnected, and transformative sector.

If you’re excited about the possibilities of questioning and challenging “traditional” ideas of leadership development, we invite folks who want to build and be in active practice with us. If you are passionate about centering and building up communities of colors’ inherent worth and knowledge about leadership development, this team may be the one for you! 

Summary of position

The Fellowship Coordinator position is an integral role for the Fellowship team. The biggest project for the first 6 months of this position will be leading the recruitment, outreach, and selection process for the next cohort of fellows, (program to begin in June 2022). This position will lead in managing the application timeline and interview logistics. Once the fellowship program begins, this role will lead in handling the training logistics and overall program coordination. In addition, this role will manage and coordinate the Alumni and Mentorship programs. 

We intend this position to grow into a management position within the first two years! In the first year, we want this position to build their capacity and skill to coach fellows, and facilitate some trainings and retreats. Soon after, we hope this person will manage the program on their own. This will all be done with resources and at a pace that works for the person! 

Essential Responsibilities

Fellows & Fellowship (60%)

  • Lead Responsibilities
    • Adjust and implement the recruitment plan which includes (but not limited to) advertising, coordinating recruitment events such as info sessions, tabling, and visiting partner organizations
    • Facilitate all aspects of the fellow selection, hiring, and placement process for the Community Impact Fellowship Program in collaboration with Fellowship Team
    • Coordinate and manage all aspects of program logistics for fellow monthly trainings, convenings, and retreats. To also include training follow-up
  • Team Responsibilities
    • Coach 2 – 3 fellows by holding space to articulate challenges, provide guidance and advice (when necessary), and co-develop leadership development goals
    • Attend, co-host and occasionally co-facilitate fellowship related trainings and events
    • Draft, edit, and send Fellowship partner MOUs, program fee invoices, and in-kind letters. Follow-up when needed.
    • Oversee solicitation and assessment of evaluations on fellows, trainers, staff, and community organizations as they relate to fellow trainings
    • Collaborate with the Program Managers primarily on program and curriculum development and soliciting feedback from the entire fellowship team
    • Coordinate with the fellowship and communications team around the solicitation and publication of fellow blog posts/writing reflections 
    • Provide resource information, professional development, and volunteer opportunities and referrals regarding fellowship training and more
    • Assist with program grant reporting and tracking 
    • Collaborate on building a distributed leadership model through team check ins, structured feedback and 360 evaluations
    • Update CRM for fellowship as required for any meetings with fellows, partners, or community members
    • Provide other program support as needed

Alumni & Mentorship Program (30%)

  • Lead Responsibilities
    • Outreach and recruitment of mentors that align with the needs and interests of fellows
    • Manage coordination and logistics of the Mentorship Program to ensure successful fellow and mentor matching and successful meetings for the remainder of the fellowship years
    • Plan and facilitate quarterly alumni and mentor convenings and space for support and connection
    • Revitalize the Alumni Program and coordinate the logistics in collaboration with the Community Impact Program Manager
    • Quarterly check-in with alumni and mentors to provide technical support 
  • Team Responsibilities 
    • Coordinate with fellowship team members to support alumni or mentorship programming

General Operations (10%)

  • These are organization-wide responsibilities. All staff hold the following responsibilities:
    • Submit and track program expenses based on RVC protocol. 
    • Collaborate with staff in making key strategic decisions affecting RVC’s future
    • Engage in deep professional development
    • Participate in staff meetings, attend community events, and otherwise contribute to strengthening the deep roots within our community, both internally and externally
    • Commitment to our mission and our values of Equity, Integrity, Community, Action, and Transformation

What we’re looking for:  

  • 3+ years experience working with BIPOC communities and grassroots organizations with an ability to develop trusting relationships with diverse individuals from many different backgrounds
  • 1+ year demonstrated experience in facilitation (via paid work, volunteer and/or life experience)
  • Passion for leadership development. You are someone who wants to learn and is aligned with RVC’s  leadership principles: collective, adaptive, just, and transformational. Read more here.
  • Strong communication skills
    • Written: can create compelling written pieces (like blogs) to expand RVC’s learnings
    • Oral and Listening Ability: comfortable speaking in front of groups, facilitating others, giving honest feedback in real time, deeply listening to others
  • Excellent organization skills and comfortable using new tools consistently 
  • Flexibility, able to shift priorities, manage competing deadlines, and adjust communication styles to fit the needs of a wide range of cultures, people, and organizations.
  • Adaptability, able to work in a self-managed work environment which comprises of accountability, feedback giving/receiving, and project management
  • Highest level of discretion in protecting confidential information and preserving database security  
  • Willingness to take initiative and generate creative solutions to challenges  
  • Ability to execute routine administrative procedures with a focus on smooth and efficient operation
  • Comfortable and willing to learn a variety of software platforms (Microsoft Suite, Google Suite, Zoom)
  • Able to work some evenings and weekends
  • A great sense of humor! 

Desired Qualifications: 

  • 2+ years of experience mentoring and supporting leaders in their growth and development (via paid work, volunteer, and/or life experience
  • Interest and desire to contribute to the larger and long-term vision of the fellowship program
  • Interested and desire to stay at RVC for more than one year
  • Knowledge and values in transformative and restorative justice models and processes

Work Structure and Environment

This is a full-time, exempt position, working 37.5 hours per week, with a salary range of $50,700 – $63,200 but the exact calculation will be determined by the Areas of Responsibility calculator. The salary offer will be dependent on experience. We believe in work-life balance and are committed to keeping the workload in alignment with the true hours worked. 

We provide 23 days of Paid Time Off, 11 paid holidays, and a flexible, family-friendly schedule. We provide medical (zero-deductible HMO and PPO options), dental, vision, short- and long-term disability, life, and AD&D insurance, with RVC covering over 90% of the costs of the insurance package.

Our Hiring Process & Timeline

  • We will accept applications on a rolling basis with a priority date of July 30th to begin review. 
  • We will begin scheduling phone interviews in mid August.
  • We will begin in-person one-hour interviews in September.
  • Finalists will be invited to a second-round one-hour interview, and we will make an offer shortly thereafter.
  • We would like to have the selected candidate start in early October.

Background Check

A criminal history background check will be conducted on the final candidate prior to beginning employment. A criminal background will not automatically eliminate you from consideration.

Accessibility Accommodations

RVC offers accommodations, upon request, for folks with disabilities during the application, interview, and hiring process (such as forms in alternate formats or interpretation services during the interview). RVC recognizes that employees with physical or mental conditions that significantly limit their major life activities may need reasonable accommodations to enable them to perform their essential job functions, and provides those accommodations to all its employees when needed. 

If you require accommodations during the application or interview process, please contact [email protected].

Equal Opportunity Employer

RVC is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other class protected by law. Assistance and/or reasonable accommodations during the application process are available to individuals upon request. To request assistance or accommodation, please contact [email protected].

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